HR Administrator

HR Administrator

The Role

As an HR Administrator at SHPLS, you will play a crucial role in supporting our global clients by providing efficient, timely, and accurate administrative assistance within the HR department. Your responsibilities will include managing daily administrative tasks and contributing to the development and enhancement of administrative processes and procedures.

You will also be instrumental in supporting the HR department’s efforts to deliver strategy, policy, procedures, and advice, fostering a supportive working environment for all members of the firm.

Key Responsibilities

• Proactively manage the HR inbox and triage queries to the appropriate HR contact or provide direct support.
• Co-ordinate the new starter, leaver, change of status administration process including but not limited to updating the HR system, payroll & other support department notifications and ensuring all other associated paperwork is completed as required.
• Co-ordinate the firm’s induction programme including conducting the first day HR induction session for all new starters.
• To act as a systems administrator and main point of contact for the HR system, taking overall responsibility for accuracy of data, the creation of reports and links to payroll. Updating the HR system and other systems as appropriate.
• Monitor the return of absence self-certification forms, referring any areas of concern to senior HR Team members.
• Organise regular medicals for Partners and employees of the firm as well as arranging occupational health appointments for long term sickness absence cases as requested by the HR team.
• Conduct 6 month check ins with new joiners.
• Conduct exit interviews, collating exit data to review alongside the HR Advisor to identify leaver trends.
• Provide administration support for the annual salary review process including sending out salary increase letters and updating the HR system.
• Assist with the administration relating to offers of employment.
• Process HR Invoices within the agreed SLA’s.
• Responsibility for the monthly birthday and anniversary report and other ad-hoc reports as required.
• Respond to all reference requests.
• Note taking for employee relation meetings; disciplinaries, performance review meetings, redundancy consultations, grievance hearings, sickness review meetings.
• Provide assistance to the HR Team with various projects and undertake any other administrative responsibilities as deemed appropriate.

Learning and Development

• Review, update and distribute probation and annual Performance Development Review (PDR)/appraisal paperwork and log completed forms. Record learning and development requirements for consideration.
• Update and maintain accurate training records.

Recruitment

• Assist with the administration and co-ordination of interviews.

Required Qualifications, Skills, and Experience

Education:

• CIPD Level 3 or working towards Level 5
• A Level or equivalent
• Excellent IT skills – Word, Outlook, Excel, AI tools (e.g. Co-Pilot)

Skills:

• High level of accuracy and attention to detail.
• Team player prepared to support all members of the team when required.
• Methodical approach to administration.
• Ability to plan, organise and prioritise workload.
• Ability to use own initiative.
• Ability to communicate at all levels.
• Excellent time management.

Experience:

• Experience of working within a team.
• Experience of working with confidential information (preferably within a HR remit)
• Experience of working to tight deadlines.

Hybrid Schedule

• 2–3 Day In-Office | London Office